Document checklist
What we need for your review
Send what you have. We'll check every date and tell you, or the listing agent, exactly what's still needed. The condo corporation must provide its documents within 10 days of a written request.
| Document | Must be | Why we need it |
|---|---|---|
| From the seller / condo manager · usually from the listing agent | ||
| Consolidated information statement | Dated within 30 days | Lawsuits, demands over $5,000, reserve fund amount, known structural problems, loans |
| Board meeting minutes | Last 24 months; newest within 3 months | Early warning of repairs, special assessments and disputes |
| AGM / SGM minutes | Last 2 years, incl. the latest AGM (draft OK) | Owner votes, elections, reserve report |
| Monthly financial statements | Within 3 months | Current operating and reserve balances |
| Audited or reviewed year-end financial statements | Last 2 fiscal years | Deficits, debt, reserve history |
| Current budget and fee schedule | Current fiscal year | The unit's fee and planned contributions |
| Reserve fund study | Dated within 5 years | 30-year repair forecast |
| Board-approved reserve fund plan and latest annual reserve fund report | Current | Whether the board follows the study |
| Insurance certificate | Policy in force today | Coverage and deductibles |
| Standard Insurable Unit Description (SUID) | Current | What the building's insurance covers inside the unit |
| Registered bylaws and all amendments | Latest registered version | Pets, rentals, renovations, owner responsibilities |
| Rules and policies | Current consolidated version | Day-to-day restrictions |
| Management agreement | Current | Who runs the complex and contract terms |
| Notices to owners (assessments, fee changes, projects) | Last 12 months | Money the buyer may owe |
| Engineering / envelope / roof reports and contractor quotes mentioned in minutes | If any exist | Size of upcoming repairs |
| Parking, storage or other exclusive use agreements | If any exist | What comes with the unit |
| From the buyer side · usually from the buyer's agent (or a registry agent) | ||
| Signed purchase contract with all schedules | Latest version | Confirms unit, parking, storage, price and condition date |
| Certificate of title for each title (unit, titled parking, storage) | Current | Legal ownership and registrations |
| Condominium plan with the Condominium Additional Plan Sheets (CAD) | Registry search within 2 months | Registered bylaws, unit factors, leases, board list |
| MLS listing / feature sheet | Current listing | Advertised fee, parking and features to cross-check |
Also tell us: the unit number, the legal unit number from the title, your condition date, and the buyer's name for the report.